Procurement

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Published 2025 Citizen’s Charter transcription. Table columns, qualifications, footnotes, fees and processing-time conditions must be read in the original PDF layout; no new requirement or guaranteed duration is inferred here.

PDF page 747 (handbook page 746)
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4. Procurement
Provide the requested supplies/ equipment of the different Departments or Offices (e.g., office
equipment, furniture, office supplies, and others), as well as, processing of the proper
documents to secure payments to the suppliers.
Office/Division Office of the City General Services Officer
Classification Simple
Type of Transaction G2C -Government to Client
G2G – Government to Government
Who May Avail Residents of General Trias
City/Government Offices
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Approved Letter Request Applicant
AGENCY FEES TO BE PROCESSING PERSON
CLIENT STEPS
ACTIONS PAID TIME RESPONSIBLE
Marichris
1. Record and Arellano
1.Receiving of forward the Utility Worker I
Approved same to
None 5 minutes
Request Letter responsible Eleonor
personnel. Galamgam
Bookbinder II
2. Posting to
Ara Jean C.
Oversight
Dayday
2. Submission of Committee,
Computer
Purchase initialing,
None 10 minutes Operator III
Request (PR). Checking and
Recording of
Mellany Noche
the PR.
Clerk III
3. Evaluate Jason A. Loren
3.
quotations, pick Administrative
Canvass/request
which is most Officer II
for quotation of
advantageous None 10 minutes
the requested
to the Ronald Fortuno
items.
government. Market
Supervisor IV
4.Purchase 4. Prepare Jason A. Loren
Order purchase order None 5 minutes Administrative
Officer II
5. Bring Rosette Cuello
5. Process for documents to Bookbinder I
payment be signed by None 1 – 3 Days Jenalyn Rosa
the designated Job Order
signatories. Personnel
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PDF page 748 (handbook page 747)
1
Frank Cortez
Job Order
Personnel
Jason A. Loren
Administrative
6. Items to be 6. Wait for the Officer II
delivered. delivery None 3 – 5 Days Ronald Fortuno
Market
Supervisor IV
Jason A. Loren
7. Pick-up items
Administrative
if supplier is
7. Items to be Officer II
located at the
picked up None 1 Days Ronald Fortuno
mall or nearby
Market
locations.
Supervisor IV
Amalia T. Lopez
Communication
8. Receive and Operator V
8. Delivered
inspect 10-15 minutes Ara Jean C.
items to be None
delivered items. Dayday
inspected
Computer
Operator III
Winifred R. Jarin
City General
Service Officer I
9. Receive and Jason A. Loren
9. Purchased
inspect Administrative
items inspected None 3-5 minutes
delivered items. Officer II
Ronald Fortuno
Market
Supervisor IV
Mellany Noche
Clerk III
Jason A. Loren
10. Preparation
Administrative
of PAR to be
None 3-5 minutes Officer II
signed by the
Winifred R. Jarin
CGSO
City General
Service Officer I
11. Release Jason A. Loren
11. Inform end
purchased item None 3-5 minutes Administrative
users to pick up
Officer II
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PDF page 749 (handbook page 748)
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their requested Ronald Fortuno
items. Market
Supervisor IV
End of Process: Total None 9 Days and 65 Minutes
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